WebEvent is an interactive calendar that allows you to share event information via the Web. You can manage personal, departmental, and company-wide schedules from any computer (anywhere on the planet) that runs a Web browser. Maintaining and supporting WebEvent is a snap because no other software needs to be installed on individual computers.
WebEvent has many powerful features including:
Multiple Calendar Views and Formats
Tailoring each calendar to your changing needs couldn't be easier. Choose to view each calendar yearly, monthly, biweekly, weekly, daily, or by event, even change from traditional calendar grid to a list format. Change your mind? Click a single icon to change the view or format.
Event Types
Avoid confusion. Designate each new entry a "Special event," "Meeting," or "To-do". (Special events are not time-specific; Meetings display specific start and/or end times; and To-dos are actionable events with changing "done" or "not done" status.)
Repeating Events
Save time by entering a recurring event only once. WebEvent will repeat it as needed (every month, every Monday, or even every third Tuesday.)
Event Reminders
No more excuses. Let WebEvent remind you (and your colleagues) of important upcoming events like birthdays, anniversaries, meetings, and project deadlines.
Searchable Calendars
Search one or more calendars for events matching specific keywords.
Meta-Calendars
Combine two or more calendars into one view to create the ultimate scheduling tool&endash;a meta-calendar. For example, combine the schedules of different athletic teams or simultaneously view the production schedules of different groups within a department. Use the "Select Calendars" link on any calendar page to create a meta-calendar on the fly. To automatically open two or more calendars, use the Embedded calendars option on the calendar configuration page, or create links to a meta-calendar view from HTML pages.
User Authentication
User authentication is built into WebEvent. Control access (both read and write) from the administrative section. Or grant calendar and site administrative access so that a single person does not have to manage all the calendars
Conflict Resolution
Make scheduling rooms, equipment, and other resources hassle-free; WebEvent can double-check that your selected date and time does not interfere with any previously scheduled events.
Submitted Events
Allow users with read access (members of the public, employees, students) to submit events to the calendar, pending approval by a user with the appropriate privileges.
Style and Color Options
Be the architect, engineer, and interior designer of your calendar&endash;all without learning HTML. Insert header or footer text. Change background images and colors. Modify text type attributes.
Source Code
You're in charge with WebEvent. Written in Perl (with the source code clearly defined), it's the ultimate flexible scheduling tool. If we have not anticipated all of your needs, you'll be able to modify the program to do exactly as you desire.
Introduction to Viewing Calendars and Events
WebEvent allows you to view the schedule of events in whatever way best suits your needs. Specify the view and format, whether or not to show event descriptions, and many other preferences.
Introduction to WebEvent Navigation Tools
The standard calendar has both an access bar and an icon bar at the top of the page to provide quick access to the most frequently used functions.
Access bar: The gray access bar defines your current user status and provides links to other areas of WebEvent appropriate to your level of access.
Select Calendar(s): Quickly change calendars by selecting the calendar from the pull-down menu and clicking the "View Calendar" button. If you want to view more than one calendar at a time, highlight the calendars you want to view and click the "View Calendars" button. (Macintosh users should hold down the "Apple" key to select and deselect calendars; PC users should use the "Control" key.) To view all the calendars to which you have access, click the "View All Calendars" button.
Jump to Today: One-click access to today's date. (This is also the recommended way to refresh your screen and see the most recent changes other users have made to the calendar. Do not use the browser's "Reload" button.)
Select Date: Manually select the desired date from pull-down menus.
Submit an Event: Submit an event for inclusion in the calendar (if the calendar is configured to allow event submissions). The submitted event will not appear in the calendar until someone with appropriate access approves it.
Icon bar: The icon bar allows you to quickly access various options and functions available within WebEvent. Here's a quick description of the buttons in the icon bar:
Calendar Views and Formats
You can view events in any one of the following ways:
Current Session Options
You can change various viewing options for your current session:
The Rest of the Icon Bar
Show/Hide description
Choose between showing the descriptions on the current page or clicking on an event to read the description.
Searching the calendar
Enter a keyword to search one or more calendars. Specify start and end dates to narrow your search.
Online help
Peruse the user's guide for help using and configuring WebEvent.
Login/Logout
Depending on your account configuration, entering your WebEvent username and password may allow you to access additional calendars and configuration screens. If you are already logged in, clicking on the Logout button will log you out and return you to the startup page.
Introduction to Adding and Modifying Events
You will need to log in to modify most calendars. Click the "Login" button and enter your WebEvent username and password. Then, check the gray access bar to determine whether the calendar is currently in Modify or View mode.
If the access bar reads: "Modify Mode", click on that link to switch to Modify mode so that you can add, change, and delete events. If "View Mode" appears in the access bar, you are already in Modify mode.
Adding New Events
First, always verify that the calendar is currently in Modify mode, by checking to see that "View Mode" appears in the gray access bar.
There are two ways to add an event:
Either action will take you to the add new event screen which contains the following fields:
Basic OptionsEvent Title: Type in the title of the event (e.g. "X-Files Convention".)
Date: The date you selected will appear, but you may choose another from the pull-down menu.
Event Type: Choose "Special event" (all day event), "Meeting" (which has a start and/or end time), or "To-do".
Start Time: For meetings, choose a start time.
End Time: For meetings, choose an end time.
Description: Enter a description of the event. If available, designate the type of description (Text or HTML). If you choose to use HTML, be careful to enter valid HTML.
Advanced Options
Calendar: Select the calendar or calendars into which this event should be added. (Macintosh users should hold down the "Apple" key to select and deselect calendars; PC users should use the "Control" key.)
Event Privacy: Designate if the event information should be readable by users who only have "read" access. "Private" events appear as an untitled placeholders in the calendar.
Contact Person: Enter the name of the person associated with and/or responsible for the event.
Contact Email: Enter the email address for the person associated with and/or responsible for the event.
Repeat: If this is a repeating event, enter the type of repeating period and the number of times you want the event to repeat (e.g. every Tuesday and Thursday for 3 weeks.)
Remind: If you want to receive an email reminder (or remind others via email), choose when you want to be reminded and enter the appropriate e-mail address (or addresses, separated by commas.)
Priority: Set the priority (low, medium, or high) for the event.
Auto-forward: For "To-dos", designate if the event should be auto-forwarded. If auto-forward is selected, the "To-do" will reappear each day until it is marked "done."
To-do Done: Mark this checkbox after you have completed the "To-do".
Title Style: Choose from normal, bold, and italic.
Title Size: Choose to enlarge or shrink the default title text size.
Title Color: Choose from several Web-safe colors.
Title Image: Add an image associated with this event by typing in the URL of the image. For example:
http://www.WebEvent.com/webevent.gifTitle URL: Enter the URL associated with this event. (When someone clicks on the event title, it will send them to this URL instead of the usual event description screen.) For example:
http://www.WebEvent.com/Approval Status: Mark the "Approved" circle if this event should appear on the calendar. Events marked "Unapproved" will not be visible to guest users and will appear with a conspicuous "UNAPPROVED" marking to users with greater access.
Event Change Notification: Enter in the email addresses (separated by commas or carriage returns) of users to be notified when the event is first added and whenever the event is changed.
Lead Developer: James Cameron
Lead Programmers: Ted Buswell, James Cameron, David King
Original Development: Ted Buswell, James Cameron
Documentation: Elizabeth Cameron
Quality Assurance: Elizabeth Cameron, Gustavo Durand, Julie Flaherty, Doug Grinbergs, Peter Jones
Acknowledgments
WebEvent began as a project at Boston University in 1994. Responding to public demand, its creator, James Cameron, and student programmer, Ted Buswell, released a freeware version later that year. The commercial version of WebEvent debuted in 1997. Many thanks to those at Boston University and around the world whose contributions and comments have influenced WebEvent's final form.